Bookings
Bookings reserves people, equipment, vehicles and spaces for a time period and connects them to a production when relevant.
Find capacity
Use the booking list for searchable records and switch to Asset Timeline for a time-based view of resource commitments. Filter by status and date range before comparing availability.
Create a booking
- Select New booking and set start and end date/time.
- Choose the booker and optionally connect a production.
- Add a title or purpose, pickup and return details, contact information and notes.
- Add people, equipment, vehicles and spaces to the booking manifest.
- Review any conflict warnings, then save as tentative or confirmed.
Status and conflict handling
| Concept | How to use it |
|---|---|
| Tentative | Use while the time or resource selection still needs confirmation. |
| Confirmed | Use when the reservation should be treated as committed. |
| Conflict | Review overlapping bookings for the same resource before proceeding. |
| History | Use the booking detail to review manifest and handover activity. |
Prepare handover
Make the manifest final before check-out begins. Once a booking enters the handover workflow, Operations protects relevant status and manifest details so the scan history stays consistent. Use the booking PDF export when that feature is included in the workspace license.
Scan from an asset
Scanning a resource label can identify the asset, show relevant bookings and start an authorized booking action. Always verify the booking dates and asset identity before saving.